Title: ________________________________ Date: ________________________________ Time: ________________________________ Location:______________________________ _____ Room reserved _____ Speaker _____ Biography on speaker _____ Invoice from speaker _____ Contract with cosponsor (if needed) _____ Brochure/flyer _____ Design brochure/flyer _____ Print shop estimate _____ Print shop order complete _____3 copies of brochure in folder _____ Press release developed _____ Press release mailed 4 weeks out _____ PSA's to local radio stations _____ Copy of press release and/or PSA's in file _____ Mailing _____ Mailing list determined _____ Labels printed for mailing _____ Labels printed for Media/PR _____ Copy of Bulk Mail Order in file _____ Brochure mailed 4 weeks out _____ Equipment _____ Flipchart/easel/pad/markers _____ Overhead (with extra light bulb) _____ Dry Erase board/markers _____ TV/VCR _____ Timer _____ Food service request made _____ Books ordered for seminar _____ Seminar folders _____ Company/organization catalog and/or brochure _____ Training calendar _____ Business card of speaker _____ Evaluation forms _____ Pencils _____ Pens _____ Notepads _____ Workbook/materials for seminar _____ Day before Seminar _____ Room set up _____ Refreshments confirmed _____ Sponsor table set up (if needed) _____ Equipment in place _____ Company/organization sign in place _____ Presenter materials in place _____ Name tags complete _____ Name tents complete _____ Roster complete _____ Profile form available _____ Folders/materials ready _____ Closing the seminar _____ Summary of evaluation forms _____ New roster printed _____ Income and expense sheet done _____ Verify all attendees have paid _____ All money deposited Seminar Timeline: _____ Seminar confirmed - 12 weeks out _____ Send to Printer - 6 weeks out _____ Mail brochure/PR - 4 weeks out _____ Follow-up calls - 1 week out | 
